communication if possible to ensure
people do not accidently or purposely
delete e-mails or miss key information.
This helps drive engagement and
open communication between the
groups. Updates continued throughout
the project so everyone knew where
they were in the construction phase
and any new issues to be concerned
with moving forward.
Once each flooring phase was completed, the project coordinator contacted us to complete a quality check of
the floor. Any issues would be fixed
immediately and a final check was
completed and signed off prior to re-oc-cupying the space. Our staff was able
to sanitize the rooms and hallways after
this quality check.
This gave us flexibility and sped up the
process for getting research staff moved
back in rather than waiting until the
whole project was complete to sanitize.
As soon as the last phase was sanitized,
we were able to begin moving research
staff back to their original locations.
WHAT WE WOULD DO DIFFERENTLY
As with any project, there are things
that could have been done better or
It is important to walk through with
the bidding contractors for large proj-
ects to ensure everything is included in
the scope. We learned after the project
started that the contractors could not
move oxygen cylinders themselves and
they expected items on the tables to be
boxed, rather than just moved out of
the rooms as they were.
Contingency funds are important to
include into the project. This enables
the project team to plan for what may
go wrong, such as damaged concrete,
water leaks, and touch up paint among
other things. If funds are not set aside
in the project scope, you may have to
live with minor issues that you could
have otherwise corrected during the
Inconspicuous floor breaks are
important with any flooring choice.
Consider breaks that are less noticeable,
such as under doors and low traffic
areas in the hallways. There will be
slight color variations at each break
so hiding them as much as possible
is ideal (Figure 1). The contractor can
diagram the floor breaks and work with
the project team so everyone agrees on
their location (Figures 2 and 3). We had
one hallway where the breaks were not
under the doors due to a misunderstanding of how the door hung on the doorframe. It is a minor thing but attention
to detail matters in a scope this size.
Air scrubbers are essential with
MMA flooring as the off gas is very
strong. The HVAC project, which
occurred at the same time, caused some
temperature and humidity issues in the
space. This caused more variation in
color of the floor from phase to phase.
There are scrubber units available
that monitor airflow, temperature, and
humidity. This allows more consistency
among each phase and overall a better
Notify other occupants within the
building of the project. This way they
know what to expect with noise and
possible odor. The goal was to contain
100% of the odor but things happen
occasionally and it is better that they
are aware ahead of time so there is not
Sand can be used in MMA flooring to
help prevent slips, trips, and falls. Sand
was used at the entry and exit of the
cage wash and all mop closet rooms.
The floor is still easily sanitizable but
provides enough grip that accidents
should be avoidable.
Overall, this project was a huge success. The construction project was completed safely, on time, under budget,
research was not impacted, and studies
went on as planned.
The keys to success were careful
planning, having the right people
involved from the beginning, and effective communication.
If you are planning a project at
your facility, plan well in advance,
think outside the box to ensure you
have considered all options for the
project, and choose carefully to ensure
animal health and well-being is not
compromised and study work is not
Dominic Montani, BA, is Manager of
Veterinary Resources at Eli Lilly and
Figure 3: Vivarium hallway post renovation.